Instant Cooling Solutions Ltd

Service Report Form

Complete all fields and obtain signatures before submitting

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Basic Service

Quick service checklist for routine maintenance

Filter cleaning check
Electrical inspection
F-Gas compliance
Equipment make/model
Customer signature
Photo documentation

Full Report

Comprehensive service documentation

Complete job details
Equipment information
Work performed
Parts & materials
Time tracking
Dual signatures

Basic Service Report

Job Information

Job Number *

Date *

Customer Name *

Site Address *

Equipment Information

Make *

Model *

Serial Number

Service Checklist

Cleaned Filter Cleaned Condenser Checked Fans Checked Drains / Pumps

Checked Electrics F-Gas

F-Gas Passed

Additional Notes

Signatures

Customer Signature

Engineer Signature

Attach Site Photos

Upload Photos (Before/After, Equipment, Issues):

Accepted formats: JPG, PNG, HEIC. Maximum 5 images, 10MB each.

Full Service Report

Job Information

Job Number *

Date *

Service Engineer *

Site Information

Site Name & Address *

Fault Reported

Equipment Details

Equipment Type

Manufacturer

Model

Refrigerant Type

Serial Number

Asset Number

Work Carried Out

Warranty Service Repair Installation Estimate Commissioning Maintenance

Work Carried Out - Description

Technical Details

Cause of Fault

Equipment Temperature on Arrival (°C)

Equipment Temperature on Departure (°C)

Ambient Temperature (°C)

Refrigerant Added (kg)

Cylinder Number (Added)

Refrigerant Reclaimed (kg)

Cylinder Number (Reclaimed)

Parts

Part 1

Parts Fitted

Quantity Required

Quantity Fitted

Part 2

Parts Fitted

Quantity Required

Quantity Fitted

Part 3

Parts Fitted

Quantity Required

Quantity Fitted

Job Status

Job Requires Further Work Job Is Complete

Further Work Required - Description

Time Tracking

Time Arrived (Hour)

Time Arrived (Minute)

AM/PM

Time Departed (Hour)

Time Departed (Minute)

AM/PM

Travel Time (hours)

Parking Cost (£)

Hours (Standard)

Hours (Out of Hours)

Customer Information

Customer Name

Customer Comments

Signatures

Customer Signature

Engineer Signature

Attach Site Photos

Upload Photos (Before/After, Equipment, Issues):

Accepted formats: JPG, PNG, HEIC. Maximum 5 images, 10MB each.

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Basic Service

Full Report

Basic Service Report

Job Information

Equipment Information

Service Checklist

Signatures

Attach Site Photos

Full Service Report

Job Information

Site Information

Equipment Details

Work Carried Out

Technical Details

Parts

Part 1

Part 2

Part 3

Job Status

Time Tracking

Customer Information

Signatures

Attach Site Photos

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